Stock counted, month closed,figures your bookkeeperaccepts — the same evening.
Every outlet counts its own departments on a phone. The differences, the transfer between two shops, the waste the kitchen wrote down — all of it lands in one closed month you can hand over without a phone call first.
Nothing to install in the venue — it runs in the browser and survives a dropped signal at the back of the store room.
Where a month-end number loses its credit
It is almost never one missing pallet. It is five small gaps that each look survivable on their own, and together make the figure something the bookkeeper asks you about instead of booking.
The transfer between two outlets
Written in a WhatsApp message, or on the back of a delivery note that stayed in the van.
Recorded against both shops by whoever moved it, visible to each department the moment it lands.
Waste noticed late
The kitchen knows on Tuesday. It reaches the figure in week three, if someone remembers.
Entered at the point it happens and subtracted from expected stock immediately.
The price in the cell
Last month’s price list, because nobody re-checked the invoice that arrived on the 4th.
Frozen when the month closes, so the number you signed is the number that stays.
Whether the counter knew the answer
The one person who knew left at five, and the shelf edge still says two cases.
Every line has a name and a time against it, so the question has an answer.
The total nobody re-checks
A spreadsheet that adds up to 99% and gets forgiven for it.
The difference is worked out as each department closes, not at the end by hand.
A count day, hour by hour
Most venues count monthly; some count weekly or every fortnight, and the software does not mind which — a round is yours to set. A monthly close looks like this.
- 08:30The round opens. Each department gets its own list, and a counter signing in sees only its own shops — the bar counts the bar.
- 11:00The kitchen is mid-service. Two lines go in from a phone in the pass, and a keg is written off as spilled rather than discovered next month.
- 16:40A transfer happens. Twenty cases move from the store room to the terrace bar, entered once and counted against both.
- 21:15The last delivery arrives. The invoice is read in, prices update, and anything the catalogue does not recognise is offered as a new line instead of guessed.
- 23:55The month closes. Prices freeze, the difference per department is already on screen, and the sheet is ready to send.
What lands on your bookkeeper’s desk
A closed month with the working still attached. Excel is one way to hand it over — it is a format, not the product.
The closed month
Expected against counted for every product, with the causes of difference kept, not summarised away.
Per department
Who counted what, when, and which lines they flagged — so a question has a person attached to it.
The transfer trail
Stock that moved between outlets, counted once and shown against both sides.
Waste and give-aways
Written off where they happened, subtracted from expected before anyone argues about the total.
Your own departments
Not a template. The departments and shops you actually run, named the way your staff name them.
The file, if you want it
Export the month to Excel, or leave it in the app where the numbers stay live. Both are one click.
Built like Lego. Start with the base, add what you need.
The base is one tool, configured around your departments and shops. The Sales data add-on plugs in when you want shrinkage in euros instead of a difference in units.
Base module
Everything you need to count and close the month.
- Your departments and shops, named the way your staff already call them
- Staff count on their own phones — no app to install
- The manager watches progress per department and per shop, live
- Wastage reported from the shop floor, approved before it touches the figures
- Month-end reconciliation: expected vs counted, per department and shop
- The figures on screen, or one Excel export — a sheet per department, a column per shop
Sales data
Your till export, turned into shrinkage in euros.
- Import the month's till export once; the Sold column fills itself
- Selling prices and retail value loaded per product
- Shrinkage computed in euros, per department and shop
- See what theft, wastage and miscounts actually cost you
Priced per organisation, not per counter
You pay for the outlets you have, once, however many people count in them. The one-off setup covers mapping your departments and shops with you.
- Unlimited counters and managers
- Your own departments and shops
- Monthly, weekly or fortnightly rounds
- Excel export of any closed month
- Everything in the entry band
- Transfers between outlets
- Invoice reading and price updates
- Wastage approvals per department
- Everything in the middle band
- Multi-venue roll-up
- Named onboarding for each site
- Priority on whatever you need next
One-off setup €450, waived when we can map your outlets from the list you already keep. Optional modules — Sales data, campaigns, extra approvals — are added as you need them and priced separately, so you never pay for a venue you do not run.
Try the demo — it resets every night
This is a working copy with six outlets, five departments and three months of counting. Count something on your own phone and watch it arrive on the admin screen. Everything resets overnight, so go ahead and break things.
One conversation, then it’s done
Set up together, not self-serve. When you email, you get the person who built it — not a ticket queue. Serving venues across Europe.
You tell me what you need
How many departments? Which shops does each one count? Who are the managers? Send me the product spreadsheet you already have. Fifteen minutes on the phone, or an email.
I set everything up
Your own database in Europe, configured around your structure. Products loaded, departments named, managers given their accounts. You get a link — nothing to install.
Your team counts
The manager creates temporary logins, hands them out, and watches progress. Counters use their phones. You close the month and take the figures — on screen or as one file. Same evening, the bookkeeper has them.
No sign-up form.
On purpose.
Every customer gets their own database in Europe, set up around your outlets, your departments and your product list. That starts as a conversation — you and the person who built the software, working out what you actually need. No credit card, no self-serve trial that quietly expires. Send the spreadsheet you already keep, and I do the rest.